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School Business Sub Reservation Process


Follow these Steps:
Number 1 Check the School Business Substitute Reservation Calendar for availability. calendar icon
Number 2

Complete the School Business Substitute Request form if you are requesting a substitute reservation for site or district school business for more than 1 person and/or more than 1 day.

If you need to reserve 1 substitute for 1 day or less you may enter it directly into Frontline.  Once the School Business Substitute Request form has been submitted, the requester can check this spreadsheet to see if the request has been approved or declined (usually within 24 hours). New entries are at the bottom of the sheet.


  • Monday and Friday have a maximum capacity of 10 school business substitutes.  No school business will be approved on Fridays in May or before a long weekend/vacation period.
  • Maximum number of substitutes for school business is 30 on Tuesday through Thursday.
  • Please request substitutes for either 3.5 hours or 7 hours. Substitutes teachers are paid for either a ½ day (3.5 hours or less) or full day (7 hours) even if they only work a portion of that time.
  • Teachers cannot enter school business absences into Frontline.
  • Please request school business substitutes at least 2 weeks before needed.
Number 3

Once a school business reservation has been approved, the site or department secretaries must complete an SBA in Digital Schools.

Number 4

Once the SBA is approved through DS the site secretary enters the absence into Frontline making sure to include the title of the school business which must be consistent on all paperwork (Frontline, Digital Schools, etc.) and the SBA number.

Please note:

  • School business reservation requests must be approved before a substitute teacher will be assigned in Frontline.
  • If a teacher wants to assign a specific substitute for school business they need to confirm the availability of the substitute and give that information to the secretary before s/he enters the school business into Frontline.
Number 5

Frontline will then fill the job and email the teacher to notify them that they have a substitute secured for that day.

Priority for Filling Daily Absences
  1. Illness/Personal Leave
  2. Approved Travel/Conferences
  3. District School Business
  4. Site School Business
Substitute and Frontline Responsibilities

Daily and long-term substitute assignments (7:00 - 9:00 am)

Cecile Hodge

Entering or troubleshooting information or changes in Frontline

Caitlin Lefauve or Ellie Pena-Tamayo

Substitute teacher concerns/compliments (Please complete form here)

Pat Andry-Jennings

School business substitute reservation request

Pat Andry-Jennings

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